Offering cleaning services for your clients is simple especially if you already know what they want and need. As long as you keep it straight forward, your proposal can end up with clear information. You can use templates of proposals offering services since basically the formats are similar. Offering services in a proposal can be started and finished with the same section, so the templates can be still edited. Here are some steps to do to write your janitorial proposal.
Things to Know Before Starting. A long proposal is not always better. The best proposal is the one that covers all the required information. If you only need five pages, then don’t add additional unnecessary information to make it become ten pages. Just ensure that your proposal is written based on the clients’ needs. As long as they all are well covered, any length is fine. The included information should be suited to the size of the business you are tailoring. If you are submitting it to a large commercial business, the information should be proper.
Smaller businesses might need different requirements, so get to know all of this to help you customize each proposal sent to different clients. Remember that a proposal is not a price list. So don’t think that providing the price list is enough. This document is used to persuade the clients to sing your services by convincing them that you can provide what they need. There are other competitors you must beat, so your proposal should be outstanding.
Gathering Information. Your main goal in writing your cleaning service proposal is to make them interested in using your service. To do this, you must know what your clients need and want and include them in your proposal. Tailor their needs and connect them with your offerings to let them know that you truly understand them. This is why writing a proposal for one client with another should be different since they surely have different needs. So don’t be lazy by writing one general proposal for all. Always make each of your proposals specific.
Starting with a Cover Letter. Start your proposal by introducing who you are through a cover letter. Introduce your business personally and briefly while including the contact information to let the clients know what you are going to say in your proposal.
Writing an Executive Summary. Show your clients that you understand what they need in this section. Don’t talk about your business here, just focus on your clients. You need to grab their attention by stating how much you understand them and that you can provide the solutions through your offerings.
Important Sections. There are some important required sections your proposal should cover such as the Services, Benefits, Price List, Cost Summary and many others. The sections can be added if the clients request for specific sections for additional information.
Adding Specialized Topics. There are also some additional topics that you need to include in your proposal if there are certain concerns in your business the clients need to know. It could your certifications, equipment, training plan, quality control, and many others. You can cut your topics if your business has specific services to focus on what you are offering only. This also happens when you are offering extremely special services such as cleaning service for accidents, then you need to add more information on the specific topic since some issues might need to consider related to the risks and security.
Providing Company Information. After talking about your services and offerings, now introduce your company to the clients in detail by providing some information such as your clients, qualifications, testimonials, history and many others. This is usually added last since it can make your proposal more convincing to make the clients trust your company in delivering the expected services.
Proofreading. When your proposal is completed, your job is not ended yet. You still have to check for any errors and mistakes. You might not know what should be corrected since you are the one who made it. So ask someone unfamiliar with your proposal to read it and ask him whether or not he understands the topic and what mistakes he found.
Delivering Proposal. The most common way to deliver your proposal is by saving it into a PDF file and attaching it via email. However, you can also send your proposal by printing it because in some cases printed proposals are more considered. Printing and submitting shows that you put more effort into your proposal rather than simply sending it via email. You can make your proposal more appealing to the clients in the middle of tight competition by showing more effort. Start making your draft, outlining the sections and write your proposal. Tailor your clients properly and build their trust can help you to win.
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