Event Planner Proposal Template – Even if you have done with many event planning projects before, writing a proposal is always challenging since it addresses different clients with different characteristics and needs. You have to prepare your proposal writing properly with some things below.
Focusing on the Client’s Needs
Never write a proposal before understanding the needs of your client. It is best to schedule a meeting before proposal writing to take notes of some important information that should be covered in the proposal. A proposal is more than just a formal letter to inform the client you have the skills and experiences to design an event for him. It is also how you show your understanding of the client’s needs and it can be done only by talking to him.
It includes everything the client wants to have in the planned event. So note all of them to put in the proposal. Consider this meeting very well because it is a big investment for you to build a good proposal and compete with the other event planners.
Introducing Your Company
While you may have introduced yourself to the meeting, you need to do this more in the proposal without being too much. Just briefly introduce your company including its location, what it is doing, how long it has been in the industry and your confidence in helping the client planning an event.
Summarizing the Project
Prove that you understand the client by summarizing the event based on the information gathered during the meeting. Include the goals and needs of the event, date, time, location and many others. This part should be the same as what the client told you in the meeting because you want the client to be impressed with the way you understand his needs.
To make your proposal more valuable and build the trust of your client, even more, including some real testimonials from your previous clients to let the new potential client know how you handled similar projects before.
Listing the Services
Depending on the complexity of the event, you can have different ways of listing the services. A small project is simple, so you just need to bullet all the tasks you will perform. If the project is long and complex, then you can break down the duties into different sections.
Creating the Pricing
The pricing can be put into a table to make it clear and detail. List each item completed with the price, quantity, and description to let the client see how much each item costs to be later calculated into the total cost at the bottom of the table. Include special prices if you offer packages or discounts for the client. This part should be carefully made because it influences the profit of your business and the needs of the client.
Ending up with a great event planner proposal is easy. Just list all the required information and include it in the proposal along with your proposed solutions, ideas, and pricing. Get some templates if you need some helps in setting the sections for the proposal and simply customize them to suit your requirements.
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